1. The society shall be called the Carshalton Camera Club and membership shall be open to all interested in photography.

2. Annual subscriptions shall be payable on the 1st January. If a subscription is unpaid by the Annual General Meeting in that year, membership shall be deemed to have lapsed. Changes in subscription rates must be agreed at an Annual General Meeting or at an Extraordinary General Meeting.

3. The Officers of the Club shall be a Chairman, Secretary, Treasurer, to be elected at the Annual General Meeting. The Annual General Meeting may also elect a President and a Vice-President who hold office until such time as the holder decides to relinquish the position or ceases to be a member of the Club. The Committee shall have powers to fill any Office that may fall vacant after the Annual General Meeting.

4. The affairs of the Club shall be managed by a Committee consisting of the Chairman, Secretary, Treasurer and up to nine other members elected at the Annual General Meeting, whose responsibilities will be set out in the Nomination List circulated at Club meetings prior to the Annual General Meeting. The President and Vice-President are ex-officio members of the committee. Five members shall form a quorum. The quorum must either include two officers, or one officer plus either the President or the Vice-President.

5. All Officers and members of the Committee shall be eligible for re-election each year except the Chairman who shall not normally be eligible to serve for more than three consecutive years.

6. (a) Membership of the Club commences at the date of submission of a completed application form with appropriate membership subscription.

(b) The Committee may at its discretion award Honorary Memberships. Honorary members shall be entitled to all the benefits of membership without having to pay an annual subscription.

7. The Club shall hold its Annual General Meeting not later than the 31st March. A minimum of 14 days notice of this meeting, together with a copy of the agenda, shall be sent to each member. At this meeting, the Treasurer shall submit the annual accounts, duly inspected by an independent examiner appointed by the Committee for this purpose. Twelve members shall form a quorum.

8. Extraordinary General Meetings may be convened by the Committee or by a requisition in writing to the Secretary and signed by not less than eight members. At least ten days notice of such meetings, together with a copy of the agenda, shall be sent to each member. Only agenda items shall be discussed at such meetings. Twelve members shall form a quorum.

9. The membership of any member may be withdrawn on the unanimous vote of the Committee, if a member has acted in a manner which is against the interests of the Club. If the member concerned is also a member of the Committee, he or she shall not be entitled to vote.

10. If any circumstances arise which indicate the need to dissolve this Club, an Extraordinary General Meeting will be called to consider the circumstances. In the event of a decision to proceed, reached by a majority vote at the Meeting, the process will be carried out by the Committee or by such persons as are appointed for this purpose by the members at that Meeting. The appointed persons will be required to realise the maximum value from the Club’s assets and, after the discharge of all liabilities, to distribute the residual total money equally between the current members of the Club.

If the total amount of money realised is insufficient to pay all amounts due to any creditors, each member at the time of dissolution of the Club agrees to contribute a proportional share of the amount needed to meet the requirements of such creditors.

11. No alterations or additions to these rules may be made except at the Annual General Meeting or at an Extraordinary General Meeting called in accordance with Rule 8. Any proposed alterations or additions shall appear on the circularised agenda.

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September 2020